1 WHO ARE WE
This is the privacy statement of Aztec Aerosols Limited (“Aztec Aerosols”, “we”, or “us”).
Aztec Aerosols is a company incorporated in England and Wales (Company No 1695952) having its registered office at Gateway, Crewe, Cheshire, CW1 6YY
In this privacy statement references to our website refers to www.aztecaerosols.co.uk
ICO Registration Number ZA847089
Aztec Aerosols Limited will review this Privacy Policy at least annually
Last Policy Review June 2022
3. WHEN AND HOW WE COLLECT YOUR DATA
From the first moment you interact with us we are collecting data. Sometimes you provide us with data, sometimes data about yourself is collected automatically.
THIS IS WHAT WE DO:-
Data we Collect – You browse any page of our website
Data you Provide – We contact you
Data we Collect & Data you Provide – You contact us for support, or information or Trade Account
4. TYPES OF DATA WE COLLECT
Identity data – ID information, including your name and title
Contact details – Address, Telephone Numbers, E mail address
Financial Data – Your Bank Account, Sort Code, Credit / Debit Card Details, Credit Score
Transactional Data – Details about payments to and from you
Technical Data Your IP address, Login information, Brower Type and Version, Time zone, Geo location information about your location, operating system and version
Contractual Data Details about the services we provide specifically to you
Usage Data Products and services viewed, how long you stayed on our pages and other actions
Communications Data – What we learn about you from letters, e mails and conversations between us including social media account profiles
Publically Available Data – Public details about you which are available on the internet, social media platforms or any other public document
Marketing Data – Details about your preferences in receiving marketing communications from us
5. WHERE DO WE COLLECT YOUR PERSONAL DATA FROM
Directly from you when you talk to us over the phone or write to you us
Identity data Contact Details Financial Data Transactional Data
Communications Data Marketing Data
Consents Data – Sensitive / Special Category Data
Indirectly from you, including through your use of our products and services
Financial Transactional
Technical Data Usage Data
Social networking sites, such as Facebook, Twitter, Instagram when you interact with us
Publically Available data
Publically available resources such as Companies House, the media or online resources
Publically Available Data
Analytical provides such as Google Analytics
Technical Data
Usage data
Recruitment agencies, background check providers and credit reference agencies
Identity Data
Contact Details
Financial Data
Former employers or other referees
Identity Data
Sensitive / Special
Category Data
CCTV footage
Identity Data
Intermediaries
Identity Data
Contact details
Sensitive / Special Category Data
6. HOW AND WHY WE USE YOUR DATA
Data Protection legislation means that we can only use your data for certain reasons and where we have a legal basis and legitimate reason to do so. The reasons we process your data are as follows:-
Purpose / Type of Data / Lawful basis for processing
To register you as a new customer, supplier or contractor / Identity Contact / Performance of contract
To process and deliver our services to you including managing payments, collecting and recovering outstanding monies / Identity, Contact, Financial, Transaction, Marketing and Communications / Performance of a contract Necessary for our legitimate interests (to recover any debts)
To manage our relationship with you which will include notifying you about changes to our terms, notifying you about changes to our privacy policy, to enable you to provide feedback / Identity, Contact, Marketing, Communications / Performance of a contract. Necessary for our legitimate interests to develop our products and services and to increase our business.
To provide data top regulators or authorities in compliance with our legal and regulatory obligations / Identity, Contact / Required to comply with legal obligations
To provide data to other organisations for the purposes of fraud prevention or credit risk reduction / Identity, Contact / Necessary to comply with a legal obligation. Necessary for our legitimate interests (To protect our business )
To register you as a visitor when you visit our premises and ensure your health, safety and welfare when you are on our premises / Identity, Contact / Legal obligations, Vital interests, Legitimate interests for prevention of criminal acts and public safety including the safety of our own employees
Prevention of crime and public safety including through the use of CCTV / Identity, Contact / Legitimate interests for the prevention of crime and public safety including the safety of our own employees and legal obligations and requirements
To establish, enforce and defend legal claims / Identity, Contact / Legitimate interests to protect our business
To establish and defend fines and penalty notices / Identity, Contact / Legitimate interests (To protect our business or that our customers & suppliers
To exercise our rights set out in contracts and agreements / Identity, Contact / Performance of your contract
Marketing and business development activities including sending marketing communications to you and promoting our business and its products / Identity, Contact / Consent
To manage the marketing systems that contain our marketing database, marketing preferences and keeping our records up to date / Identity, Contact / Consent
Press and media relations / Identity, Contact / Consent
To advise you of upcoming changes to the products we provide you / Identity, Contact / Consent, Legitimate interests to let you know of changes which may impact upon your services or operations
When you visit our website to provide you with information about our products / Identity, Contact / Consent
To manage our relationship with you which will include notifying you about changes to our website terms and conditions / Identity, Contact / Performance of your contract
Press and media relations / Identity, Contract / Consent
To process a job application, including carrying out background and reference checks and to communicate with you about the recruitment process / Identity, Contract / Consent
To keep records related to our hiring process / Identity, Contact / Legitimate interests Legal obligation
7. What does each of the “legal bases mean”
Consent
You have given clear consent for us to process your personal data for a specific purpose
If you have previously given consent to us to process your data you can freely withdraw such consent at any time. You can do this by e mailing us at customer@aztecaerosols.co.uk
If you do withdraw your consent and if we do not have another legal basis for processing your information, then we will stop processing it. If we do have another legal basis for processing your information then we may continue to do so, subject to your legal rights.
Contract
Processing your data is necessary for a contract you have with us, or because we have asked you to take specific steps before entering into that contract
Legitimate interests
Processing your data is necessary for our legitimate interests or the legitimate interests of a third party, provided those interests are not outweighed by your rights and interests.
Legal obligation
The processing is necessary for us to comply with the law (not including contractual obligations).
Vital interests
Processing is necessary to protect the life and death of an individual. Processing is necessary to protect the vital interests of the data subject or another natural person. Vital interests are those relating to life and death issues.
8. Your Privacy Rights and Choices
If you choose to do this, you can continue to use the website and browse its pages, but we will not be able to process transactions without your personal data.
You can exercise your rights by sending us an e mail at customer@aztecaerosols.co.uk as you have the right to access the information we hold about you. This includes the right to ask us supplementary information about the categories of data we are processing, the purpose of data processing, the categories of third parties to whom the data may be disclosed, how long the data will be stored and how the period is determined and your other rights regarding our use of your data.
We will provide you with the information within one month of your request unless doing so would adversely affect the rights and freedoms of others (e.g another person’s confidentiality or intellectual property rights). We’ll tell you if we can’t meet your request for that reason,
We may use your data to determine whether we should let you know information that might be relevant to you
We may use your data to determine whether we should let you know information that might be relevant to you
We will give you a copy of your data so that you can provide it to another service. If you ask us and it is technically possible, we will directly transfer the data to the other service for you. We will not do so to the extent that this involves disclosing data about any other individual.
You can do this by asking us to erase any personal data we hold about you, if it is no longer necessary for us to hold the data for the purposes we initially collected it for
Please tell us first so we have a chance to address your concerns. If we fail in this, you can address any complaint to the Information Commissioner’s Office, either by calling their helpline 0303 1231113 or as directed on their website at www.ico.org.uk. There normal opening hours are 09.00 a.m. to 5.00 p.m.
9. How secure is the data we collect
We have Procedural, Technical and Physical controls in place to safeguard and secure the information we collect. But please note
Aztec Aerosols holds and maintains the following standards
ISO45001
ISO 14001
ISO 9001
Data centres are protected by physical access controls, intrusion and fire detection systems. Authorised staff must pass two factor authentication before access to the data halls. All visitors are continually escorted on the premises.
10. How secure is the data we collect?
The personal data we collect is processed at our offices and in any data processing facilities operated by the third parties identified below.
By submitting your personal data, you agree to this transfer, storing or processing by us.
We do not transfer or store your information outside the EEA.
11. How long do we store data?
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
In general terms, we will retain personal information about you for the duration of our relationship with you and afterwards for any period required by law or regulatory requirements. We will archive and stop actively using any personal identifiable information about you within 6 months from the last time you purchased from us.
We will delete your personal data from our archives no later than 6 years from the end of the last financial year which you purchased from us or as agreed with you in a separate contract.
12. Third Parties Who process your Data
Businesses often use third parties to help them host their application, communicate with customers, power their emails etc. We partner with third parties who we believe are the best in their field at what they do.
When we do this, sometimes it is necessary for us to share your data with them in order to get these services to work well. Your data is shared only when strictly necessary and according to the safeguards and good practices detailed in this Privacy Policy.
Here are the details of our main third-party service providers, and what data they collect, or we share with them, where they store the data and why they need it.
13. Who we share your information with
We may share your personal information with the following third parties:
Beyond this, we will only share your personal information with another organisation where you have given us your explicit consent to do so, unless we are obliged to do so by law.
14. If you choose not to give your personal information
Where we need to collect your personal information in order to meet our legal obligations or under the terms of a contract we have with you and you fail to provide that data when requested, it may delay or prevent us from being able to perform the contract we have entered into with you and/or comply with our own legal obligations as a business. As such, we may not be able to provide products or services to you
15. How we use your information to make automated decisions
You will not be subject to decisions that will significantly impact on you based solely on automated decision making
16. Where we hold your personal information internationally
We do not transfer your personal information outside the European Economic Area
More information on how we use these and other tracking technologies – and how you can control them – can be found in the cookie policy on our website.
We keep this privacy statement under regular review and will place any updates on this website.
Aztec Aerosols Limited Quakers Coppice Gateway
Crewe CW1 6FA
E mail customer@aztecaerosls.com
Online: https://ico.org.uk/global/contact-us/email/
By post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF
Quakers Coppice,
Gateway,
Crewe,
CW1 6FA
Tel: +44(0)1270 656380
Email: info@aztecaerosols.com
Email: orders@aztecaerosols.com